Hints for QuickBooks for Commercial Real Estate Companies - Part 2

Here's how to generate an invoice for CAM, Common Area Maintenance for commercial tenants.

Start by opening the Unbilled Costs by Job to show you a list of tenants with unbilled expenses.  

Review this list thoroughly before taking the next step.  You need to make sure you have collected all of the unbilled charges.  Use prior CAM reports and invoices as a resource to double check.  First, make sure you have all tenants listed.   It will take some time to make sure you have all of the CAM charges for the period.   If you find a cost that is not on the report, the most likely reason would be the date of transaction.  Either change the date range of the report or modify transaction date (as long as it is in the same fiscal/tax period).  Once you have fixed all of the issues, you can begin the CAM invoices.

Let's Invoice CAM Charges

Step 1 - Create invoice 

Find the tenant in the Customer list, Click on New Transactions, and Invoice.  Notice the pop-up window offers Unbilled charges.  Click on the button to select the outstanding bills and OK.

Step 2 - Select charges 

The next pop-up window offers four tabs.  Click on the fourth tab, "Items" .  Check mark each one using the mouse or Select All.  Click OK.

  
Step 3 -  Preview invoice

Here's the invoice assembled with the CAM charges.  It's ready to print or send via e-mail.

Step 4 -  Print invoice 

Send to the printer to create a paper document.  And/or generate a PDF.  Either way, keep a copy in your files either as a PDF or printout. 

 Step 5 - Send invoice to tenant via email and snail mail.